CNSC 2002 Planning

Timetable

YearMonDyDw	STimeETime	Notes
2002-08-27T	15:00-	First meeting with Dom Bettini. Discuss budget, overall structure (press event Friday?), venue, publicity.
2002-08-28W		Report to JDW at NSA
2002-08-28W		Draw up qualification system, obtain NSA JE/AB approval
2002-08-28W		Contact players guaranteed to qualify, key club directors
2002-08-29R		Ask NSA for updated list of Canadian players
2002-08-30F		Begin contacting all other players
2002-08-30F	13:00	Visit Hart House if venue approved. Reservations office open 9:00-16:30 on first floor, west wing. Ask about accommodation for Zev K, Joel W. Ask Facility Mgr Chris (8-8974) about Internet access, phone lines, electrical. Ask Jeremy Graham about same. Meet with Sara (reservations, 8-2449) to finalize booking if possible. Get room plan or dimensions. Book small rooms as well. After hours? Ask if other group booked for Music Room could be persuaded to move.
2002-09		Check responsibility for press/publicity materials (press kit, player kit, media releases, signage), transport (big board, player boards, banners), facility setup (phone, Internet, electricty), catering (reception, breakfast, lunch, coffee, water service)
2002-09		Recruit operational staff.
2002-09		Design provisional logo.
2002-09		Request permission to host event at NSA site, set up initial site, post QS.
2002-09		Plan, order player goodies - custom board/bag?
2002-10-02W		Finalize player list, copy to Hasbro.
2002-10		Entry fee cheques to Hasbro.
2002-10		Get Hasbro Legal to sign off on release forms (remember some underage).
2002-11-01F		Send out player mailing if necessary
2002-11-03U		Operations planning review meeting
2002-11		Design and print score slips, CSCs, ballots, etc.
2002-11		Review pairing system
2002-11		Check wardrobe
2002-12-01U		Operations planning review meeting
2002-12-02M		Initial press release?
2002-12-02M		Send "what to bring" reminder to players
2002-12-03T		Check NSA registration status of players
2002-12-04W		Review procedures, write speeches
2002-12-04W		Review notes from town hall meeting last time
2002-12-06F	15:00-18:00	Site setup sort out English/French big tiles assemble boards count out and display tiles set out and load table trays post tournament signage set up registration desk set up director's desk
2002-12-06F	17:00	Staff meeting
2002-12-06F	18:00-19:00	Opening Reception New head shots of: ? Membership fees from: ? Everyone signs a release Everyone leaves an emergency contact number
2002-12-06F	18:45	Call to order
2002-12-06F	18:50	Speech
2002-12-06F	19:00	Round 1 begins
2002-12-06F	20:05	Round 2 begins
2002-12-06F	21:10	Round 3 begins
2002-12-06F	22:15	Round 3 ends, pack up, tear down room and go home
2002-12-07A	06:45-07:15	get up, dressed, call cab
2002-12-07A	07:30-08:00	set up room again
2002-12-07A	08:00-08:30	breakfast
2002-12-07A	08:30-08:45	announcements
2002-12-07A	08:45	Round 4 begins
2002-12-07A	09:50	Round 5 begins
2002-12-07A	10:55	Round 6 begins
2002-12-07A	12:00-13:00	Lunch
2002-12-07A	13:00	Round 7 begins
2002-12-07A	14:05	Round 8 begins
2002-12-07A	15:10	Round 9 begins
2002-12-07A	16:00-16:30	Coffee break
2002-12-07A	16:30	Round 10 begins
2002-12-07A	17:35	Round 11 begins
2002-12-07A	18:40	Round 11 ends, pack up
2002-12-07A	19:00?	Dinner: jjc klc JRW JDW (pick a restaurant)
2002-12-07A		count out staff fees (include $20 for runners from Zev)
2002-12-08U	07:15-07:45	get up, dressed, call cab
2002-12-08U	08:00-08:30	breakfast
2002-12-08U	08:30-08:45	announcements
2002-12-08U	08:45	Round 12 begins
2002-12-08U	09:50	Round 13 begins
2002-12-08U	10:55	Round 14 begins
2002-12-08U	11:30	Shoot B-Roll? Check time.
2002-12-08U	12:00-13:00	Lunch
2002-12-08U	13:00	Round 15 begins
2002-12-08U	14:05	Round 16 begins
2002-12-08U	15:00-15:30	Coffee break - vote on Sportsmanship Award
2002-12-08U	15:30	Round 17 begins
2002-12-08U	16:35	Round 18 begins
2002-12-08U	17:40	Round 18 ends, determine prizes
2002-12-08U	17:45-18:15	Prize Ceremony
2002-12-08U		Prep Hasbro on details of finalists
2002-12-08U		Confirm Monday staff
2002-12-08U	18:15-19:00	Town Hall Meeting 2005 WSC QS
2002-12-08U	19:00-20:00	Tear down room, set up for Monday?
2002-12-09M	07:15-07:45	get up, dressed, call cab
2002-12-09M	08:00-08:30	breakfast
2002-12-09M	08:30-08:45	announcements
2002-12-09M	08:45-?	best of five finals (start earlier if possible)
2002-12-09M	?	Award presentation (who's coming from Hasbro?)

Staff (2000)

Name	Function
Lisa Kessler	Tournament Planning
Lisa Deift	Tournament Supplies
Kristen Chew	Director's Assistant
Mad Palazzo	Word Judge
Gary Sagara	Computer Operator
Kate Doe	Game Annotator
Sophia Ozorio	Game Annotator
Ron Manson	Video Technician
Diane Brown	Digital Photography
Donna Ozorio	Runner
Karen Ozorio	Runner
Emma Sharpe	Runner
Lauren Petroff	Runner
Lindsay Beattie	Runner
Sherrie Saint John	Internet Reporter

Staff Notes (2000)

Runners run challenges and board one reports and operate Zev's clock in rotation.
Sophia and Mad to switch jobs on Monday
Denise Burke 514-998-8765
Mad Palazzo 416-542-3100 x59503 at work
Available: Joyce Wood (905-824-5085/905-877-5896)
Available: Jeannette Kaufman (?)
Available: Sal Desiato (?)
May Be Available: Robin Pollock Daniel

Still To Do (2000)

Forms
Wall charts (2, LD to create, Denise has okayed wall space)
Score slips (600, JJC to design, LD to copy?)
Blank designation / Challenge slips (1000)
Contestant Score Cards (50+, LD to copy)
Score Sheets (300?, LD to copy)
Table Signage (use second set from last year)
Game Recorder's logs (Kate designs, Lisa copies)
Scratch copies of player list (50)
Prize Signup Sheets (use second set from last year)
Tournament regulations to sign (50)
Equipment (2000)
- Paper trays (25, C3 to loan, LD to give to JJC when?)
- Phone and power cords
- Deluxe Boards (60?)
- Custom board inserts (60?)
- Protiles (30)
- Canvas bag (60?)
Supplies (2000)
- T-shirt (staff: dark blue, players: light green)
Players (200))
- Albert and Siri are staying with Tim A

Budget (2000)

Item	Amount
Player Return Envelopes (50+)	$5.00?
Wall Charts (2), Name stickers, W/L stickers	$40.00?
Contestant Score Cards (50)	$10.00?
Blank/Challenge Slips	$15.00?
Board Diagrams	$200.00?
Scratch copies of player list (20)	$2.00?
Game Recorder's Logs (50+)	$5.00?
Player Scoresheets (450)	$22.50?
Courier charge (cheques)	$12.98
Petty cash	$100.00
Pro-tiles	US$313.67 plus duty/brokerage fees

Next Time? (2000)

Send out invites to top 10 players when tourney confirmed
Custom racks - $11.50 per pair from Gene T
Custom Tile Bags?
Cumulative statistics web page
Sportsmanship Award page

Log

YearMonDyDw	STimeETime	Notes
2002-12		Announce CNSC QS
2002-03		Contact Hasbro Canada
2002-08		Arrange meeting with Hasbro Canada
2002-08-24		Prepare short list of possible dates: Dec. 6-9: Hanukkah ends; RonH, JoelW, BG, JDW all OK Nov. 22-25: RonH, JDW, JoelW OK Nov. 15-18: RPD not available? Nov. 29-Dec. 2: U.S. Thanksgiving, Hanukkah starts, JDW can't
2002-08-25		Prepare short list of possible venues: Arts and Letters Club: already booked Hart House 416-978-2449 Arcadian Court: 416-861-9111 College Park (7th floor, Round Room: 416-597-1211) Delta Chelsea Hotel Design Exchange converted church on Queen west of Bathurst St. Andrews Club (King and University)
2002-08-26		Tentative booking at Hart House: Music Room (west wing) Dec. 6 and 9, Debates Room (south wing) Dec. 7 and 8. Room fee: $50 per hour that room is open. Other small rooms available.